Festival Buying Guide – Pick the Right Marquee and Entertainment
Planning a festival can feel overwhelming, but the right gear makes it simple. From tents that keep the crowd dry to sound that carries across the field, every decision adds up. Below you’ll get the basics you need to choose a marquee, lighting, and entertainment that fit your budget and vibe.
Choosing the Right Marquee
First, figure out how many people you expect. A good rule of thumb is 10‑12 sq ft per guest for a standing crowd and 15‑20 sq ft if you’ll have tables. Once you have a size, decide on the shape. A classic pole marquee is easy to set up and works for most outdoor sites. If you want a modern look, consider a clear‑top frame – it lets natural light in during the day and looks great for night events when you add LEDs.
Check the ground conditions. Soft soil needs extra stakes, while hard ground may require weighted anchors. Your chosen supplier should do a site visit and tell you what’s needed. Don’t forget clearance: leave at least three metres around the tent for fire safety and for vendors to move around.
Weather protection is non‑negotiable. Look for reinforced ribs and waterproof coated canvas. If rain is common in your area, a gutter system and sidewalls with zip ties will keep the interior dry. Some companies offer insulated tents for cooler evenings – a small extra cost that keeps guests comfortable.
Budget is always on the mind. Rental prices usually include delivery, set‑up, and take‑down. Ask for a detailed quote that lists extra fees for extra walls, flooring, or power generators. Compare at least three providers and check online reviews – a cheap deal can become pricey if the crew is late or the tent leaks.
Adding Entertainment and Extras
Now that the shelter is sorted, think about what will keep people engaged. Live music is a festival staple, but you don’t need a full band for every event. A DJ with a solid PA system can fill most stages, and many hire‑out companies bundle sound equipment with the marquee.
Lighting transforms the atmosphere after dark. String lights are cheap and create a festive feel. For a more dramatic look, use uplighting around the tent edges and floodlights on the stage. LED strips are energy‑efficient and can be programmed to change colour with the music.
If you’re serving food, a portable kitchen or food trucks need power and waste disposal. Ask your marquee supplier about built‑in floorings, like decking or carpet, that keep the ground clean and provide a stable surface for catering stalls.
Don’t overlook safety. A first‑aid station, hand‑washing facilities, and clear signage for exits are essential. Some local councils require a fire marshal on‑site – check the regulations early so you can include them in your plan.
Finally, think about the little touches that make a festival memorable: branded signage, photo booths, and interactive games. These extras don’t have to break the bank; many local vendors offer rental packages that include set‑up and removal.
With the right marquee, solid lighting, and thoughtful entertainment, your festival will run smoothly and leave guests talking for weeks. Use this guide as a checklist, talk to a reputable supplier, and enjoy the event you’ve planned.
