What to Bring to Your Event: A Simple Checklist
Planning a marquee event can feel like a mountain of decisions, but the secret is keeping your list short and focused. Knowing exactly what to bring stops last‑minute panic and makes the day run smoothly. Below is a plain‑spoken guide that covers everything you really need, no fluff.
Core Essentials for Every Marquee
Seating and Tables: Bring enough chairs and tables for every guest, plus a few spares for surprise plus‑ones. Collapsible plastic or lightweight wooden options work best because they fit through the doorway and set up fast.
Lighting: A marquee looks magical when lit right. Pack string lights, LED uplights, and a few spotlights for the dance floor. Battery‑operated options are handy in case the venue’s power is limited.
Food & Drink Supplies: Even if you hire a caterer, you’ll need serving trays, cutlery, napkins, and glasses. Keep extra water bottles and a cooler for drinks that need to stay cold.
Decor Elements: Simple décor goes a long way. Bring table runners, centrepiece vases, and a few balloons or banners that match your theme. Don’t forget a backdrop or signage if you want a photo‑friendly wall.
Safety Gear: Smoke detectors, a small fire extinguisher, and a basic first‑aid kit are must‑haves. Check local regulations—some venues require proof of safety equipment before the marquee goes up.
Weather Prep: If there’s any chance of rain, have tarps, weighted sandbags, and extra ground stakes ready. For hot days, consider portable fans or misting machines to keep guests comfortable.
Extra Touches That Wow Your Guests
Entertainment Tech: Bring a reliable speaker system, microphone, and a backup power bank. A simple playlist on a laptop or tablet can fill quiet moments without needing a DJ.
Personalised Details: Printed place cards, a guest book, or custom napkins add a personal feel without breaking the bank. A sign‑in tablet can also double as a digital guest list.
Cleaning Supplies: Pack trash bags, recycling bins, and a few paper towels. Having a quick clean‑up kit means any spills are dealt with before they become a problem.Extra Comfort Items: A few blankets for chillier evenings, a portable heater for cool nights, and some kids’ activity kits if families are attending.
When you walk through the venue with this checklist, you’ll see that most items are lightweight, reusable, and easy to transport. The goal isn’t to overload the truck; it’s to have every essential at hand so the day can focus on fun, not frantic searching.
Finally, double‑check the venue’s rules about power, fire safety, and waste disposal. A quick phone call with the site manager can save you a surprise charge later. With the right items in your bag, the marquee becomes a blank canvas where you and your guests can enjoy the moment.
